How do you Inventory your Watercolor Art?

Years ago I used index cards, I then went to 8x11 sheets of paper and a notebook. With both systems, I took tiny pictures and attached them to the info. (Before computers...or before I had a computer.) That was slowly becoming outdated and hard to find the art. I named each piece and filed it alphabetically, but I was forgetting what name went with what picture, so I knew I needed another system.


So I developed a number and alphabet system. This system helped with the old system, but I updated it to a computer spreadsheet. I entered each painting with its number and then also entered it on another spreadsheet that was alphabetized. Not as good as I thought, so I decided to make the numerical spreadsheet by years, (20- 1, which would mean the year 2020 #1 painting. )This works really well. What doesn't work is trying to find a specific piece of artwork. Ok so I am looking for #17-24, where is it? I have limited space even with a designated Art supply and Art storage closet, it can be daunting looking for something, that could be in numerous boxes. So there must be a better way.....

How about plastic storage boxes? Since I had a flood in my home a few years ago I am a BIG fan of Plastic bins. I just put the art in the bins and stacked them in the closet...Easy? Right? NO..........which box has which art? Now, what to do...


So keeping the box idea, I still had to come up with a better system to actually find the Art.

I kept the boxes, (some are not clear and they are